Privacy Policy

This Privacy Policy describes how Pitchroom (“we”, “us”, or “our”) handles information when you use our iOS application (“Pitchroom”) and visit our website at https://getpitchroom.app.

We believe in straightforward, plain-language privacy information. If you have questions after reading this policy, please contact us at sales@ries-beratungen.de.

1. Responsible Party

The responsible party for data processing under applicable data protection law is:

2. Information We Collect

2.1 Information You Provide

Pitchroom is a speaking practice app. When you use the app, you may provide:

• Audio recordings of your speaking sessions.
• Transcripts generated from your audio.
• Session metadata such as session duration, topic labels you assign, and timestamps.

The extent to which audio recordings and transcripts are stored on-device versus processed externally depends on the specific feature and your device capabilities. See Section 4 for details.

2.2 Information Collected Automatically

When you visit our website, our hosting provider automatically collects technical information such as:

• IP address
• Browser type and version
• Operating system
• Date and time of access
• Pages visited

This data is collected for the purpose of operating and securing the website. We do not use analytics services, cookies for tracking, or third-party analytics on our website.

2.3 App Store Data

When you download Pitchroom from the Apple App Store, Apple may collect certain information as described in Apple’s own privacy policy. We do not receive personally identifiable information from Apple unless you choose to contact us directly.

3. How We Use Information

We use the information described above for the following purposes:

• To provide the core speaking practice functionality of the app.
• To generate optional AI-assisted reflections on your sessions.
• To improve the app’s performance and user experience.
• To respond to your inquiries when you contact us.
• To maintain the security and stability of our website.

4. AI Processing

Pitchroom’s AI features use Apple Foundation Models. The app does not operate its own server-based AI processing and does not use third-party AI APIs such as OpenAI, Anthropic, Google Gemini, or other external LLM providers. Availability of specific AI features may depend on device, OS version, language, region, and Apple system support.

5. Data Storage and Security

We implement appropriate technical and organizational measures to protect your information. Specific storage locations and durations depend on the processing mode used. Session data may be stored on your device, in iCloud (if you have iCloud enabled for Pitchroom), or processed temporarily for AI reflection generation. We do not use your data for training external machine learning models.

6. Data Sharing and Disclosure

Pitchroom does not sell user data. We do not share your personal data with third parties for their own marketing purposes. The app does not include analytics SDKs, tracking SDKs, advertising SDKs, or third-party marketing trackers. We may share data:

• With service providers who help us operate the app (e.g., cloud infrastructure providers), under contractual data processing agreements.
• If required by law, to comply with legal obligations or respond to lawful requests.
• With your consent or at your direction.

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Right of access — to request a copy of the data we hold about you.
• Right to rectification — to request correction of inaccurate data.
• Right to erasure — to request deletion of your data.
• Right to restrict processing — to request limitation of how we use your data.
• Right to data portability — to receive your data in a structured, commonly used format.
• Right to object — to object to processing based on legitimate interests.

To exercise any of these rights, contact us at sales@ries-beratungen.de. We will respond within the timeframe required by applicable law.

8. Data Retention

We retain your information only as long as necessary to provide the app’s functionality or as required by law. When you delete Pitchroom from your device, session data stored locally is removed. Data stored in iCloud may persist according to Apple’s data retention policies.

9. Website Data and Third-Party Services

Our website is hosted by a professional hosting provider. The provider processes technical access data as described in Section 2.2. We do not use analytics services, cookies, newsletter subscriptions, contact forms (beyond the mailto link), or third-party embeds on our website. If any of these are introduced in the future, this policy will be updated to reflect the new practices.

10. Children’s Privacy

Pitchroom is not directed at children under the age of 13. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us and we will take steps to delete such information.

11. Advertising and Analytics

Pitchroom does not display advertising, does not use advertising identifiers (IDFA) for tracking, and does not sell personal data. The app does not integrate third-party analytics SDKs or crash reporting tools.

12. International Data Transfers

If data is transferred to countries outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent mechanisms.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

14. Contact

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

If you are located in the European Union, you also have the right to lodge a complaint with your local data protection supervisory authority.